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Aug 17th

The Intricacies of Holding a Wedding and Reception at the Same Venue

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Lately, there has been a noticeable rise in a certain trend within the wedding industry, and that is holding the ceremony and the reception at the same venue. Couples are finding that it’s easier for everybody involved, from the bridal party to the guests, if everything is held within one central location. This is especially easy on guests who are travelling from either out of town or interstate. They can find accommodations close to the venue or at the venue, and they won’t have to try and navigate two separate locations. Cost and convenience are two important factors that you need to consider when you’re planning one of the most expensive and stressful days of your life.

Some reception venues may have versatile and flexible options to use different spaces. This could consist of either different rooms with distinctive themes or an outdoor location for the ceremony with the reception held indoors. Venues with outdoor locations for the ceremony are popular but holding the reception and ceremony in the same large room is beginning to really take off with couples. Spaces offering both indoor and outdoor options are great, as the couple can contract for indoor space, just in case the weather doesn’t cooperate.

The ceremony and reception being held in one large room presents its own unique problems that will have to be overcome. This is where having a professional staff manage your event will take the worry and hassle out of your day. Generally, you can’t just hold the ceremony and then sit straight down for the reception as there is a lot of work to do in between. Knowing just how short time will be, and getting everything done is extremely important. You don’t want the bridal party or guests to be waiting while the seating from the ceremony is moved, or chairs and tables are being placed for the reception.

There are a few different options that you could choose if you’re planning to hold your ceremony and reception in the same room. You can have a main focal point of the ceremony that will then be removed before the reception begins or you could have a main focal point of the ceremony remain and then setup your bridal table or sweetheart table in front of that focal point. The main thing is time is extremely limited and engaging professional decorators, florists, and venue staff is critical to ensuring a successful transition.

Your team of wedding vendors has approximately 45 minutes or less to switch an area from the ceremony to reception.  Typically, the cocktail hour takes place in a space outside of the ceremony and reception area while your team is make the transition.  In most cases, the wedding party remains in the space for 15 minutes to take pictures, which decreases the time for the room to transition.  There are hundreds of small details that need all move together seamlessly if the event is to run smoothly. You have to consider that the room will in most cases be totally transformed in an extremely short amount of time. Flowers, decorations, tables, chairs, and dinnerware all need to be placed during the transition.

Working with a team of professionals to handle the changeover from the ceremony to the reception will truly be a wise choice. There are enough details that you’ll need to worry about during the day without adding to it.  In our experience, working repeatedly with the same venue and team of professionals greatly increases the speed of the room transition. Remember, it’s possibly one of the most important days of your life and you should be able to enjoy it as much as possible.